Instructions and Usage Notes:
- SureAlerts currently works with Outlook 2007, Outlook 2010 (both 32-bit and 64-bit versions), Outlook 2013 (both 32-bit and 64-bit versions), and Outlook 2016 (both 32-bit and 64-bit versions).
- SureAlerts installs itself as an Outlook add-in. It will be automatically started when you start Outlook.
- When first installed, SureAlerts operates on all reminders in the primary mail account of your active Outlook profile. Using the Program Options window, you can select to also operate on reminders in any other accounts in your Outlook profile.
- There is a visual indicator to let you know the application is running: the bell in the Windows system tray. This also gives you access to the SureAlerts menu and Program Options.
- By default, reminders display in the bottom right corner of your primary monitor, just above the system tray. (You can change their display location in Program Options; see below.)
- Once an alert window displays, you can click the “Pin” button near the upper right corner to keep it displayed on the screen. (Otherwise, it will fade and re-appear repeatedly. This behavior can be changed in Program Options; see below.) Clicking the “Close” button in the upper right corner will hide the alert until the next time you restart Outlook.
- You can drag a displayed reminder window to any other location on your screen and it will remain there if pinned.
- There are buttons on the bottom left portion of the alert window, which allow you to (a) snooze the reminder, (b) dismiss the reminder, or (c) open the Outlook item containing the reminder. For task and email follow-up alerts, there is also a button that allows you to mark the task or follow-up as completed. For appointments created via Skype, there is also a button which opens a Skype session for the meeting.
- There are buttons on the bottom right portion of the alert window, which allow you to (a) access the Program Options, or (b) access this online help.
- The application also plays an alert sound when a reminder is displayed.
- The sound that’s played is contained in the “reminder.wav” file located in the SureAlerts “local AppData” folder, which is typically C:\Users\[your Windows username]\AppData\Local\SureConcepts\SureAlerts. The sound can be disabled by removing or renaming this file, or via Program Options (see below).
- Also, another alternate sound can be played by replacing the existing file with another file of the same name. In other words, whatever file is called “reminder.wav” in that folder will be played as the reminder sound.
- Program Options can be set by right-clicking the SureAlerts icon in the system tray and selecting “SureAlerts Options…”. Some options are set based on the type of alert: Appointment, Task, or Email Follow-up. A second set of options is set based on the location of the alert window. There is also a set of general options.
Alert Type Options
Alert Location Options
- Seconds Between Display – after an alert disappears, defines how many seconds to wait before re-displaying it. (This is not applicable if Display Alert Window Pinned is checked.)
- Seconds to Display – defines how many seconds the alert window should be displayed before disappearing. (This is not applicable if Display Alert Window Pinned is checked.)
- Alert Appearance – dropdown that lets you choose how alerts will display in this corner of the screen.
- Alert Color – dropdown that lets you choose the color of the alert windows in this corner of the screen.
- Display Alert Window Pinned – check this if you want your alert windows to be automatically pinned when they display. This will prevent them from repeatedly disappearing and re-appearing.
- Transparency (Pinned) and Transparency (Unpinned) – allows you to control how transparent the alert window’s yellow background appears, so you can see what’s behind it on your screen. You can separately define the transparency when an alert window is pinned or unpinned.
Use the Reset buttons to set the transparency levels to their installation defaults (which are 0% for pinned, 30% for unpinned).
- Hide Outlook’s Reminder Window – check this box to eliminate Outlook’s built-in reminder window from appearing; that window is essentially redundant and no longer needed, since you’re seeing your SureAlerts.
- Force Tooltips Display – this option is normally unchecked. This forces a reminder to be the topmost focused window when you put your cursor over it. On some computers, this may cause a window-focus issue.
- Display Alerts at Edge of Screen – normally, alerts are displayed at a slight offset from the edge of your screen, so that they do not obscure scrollbars and window-control buttons. However, if you prefer your alerts to display at the edge of the screen, you can check this option.
- Display Wider Alert Form – this option is checked by default. It lets you choose between a wider or narrower alert window.
- Hide Alerts During Presentations – this option detects when Windows is in full-screen presentation mode (during a PowerPoint slideshow, for example) and does not display any alerts while you are in this mode.
- Display Reminders for these Accounts – this list displays all email accounts in your active Outlook Profile, and lets you select which accounts will display alerts.